Event Organiser Documents

All organisers must follow ONSW Organisers Rules (see section 4 of the ONSW Manual).

Landholder Guide

• 2018 version

Insurance Certificates

• OA Public Liability Insurance Certificate of Currency (OA Website) Basic version
• OA Public Liability Insurance Certificate of Currency (Clubs) (New)
• OA Public Liability Insurance Certificate of Currency Interested Parties (full version) New - 13th March
• Orienteering Australia Insurance Webpage
• Workers Compensation Certificate of Currency
• Voluntary Workers Insurance Policy

Event Registration Templates (Risk Warnings, Waivers and Statements)

• Notes on Risk Warnings, Waivers and Statements
• Enter on the day registration cards – 18 and over
• Enter on the day registration cards – under 18
• Group registration - for groups with people under 18
• Entry terms and conditions – Eventor pre-entry
• Enter on the day events with electronic registration

ONSW 2025 Membership Form

ONSW Event Levy Form

ONSW SSS Event Levy Form

Incidents and accidents – some guidance

Sports Medicine Australia:

• Injury fact sheets
• Concussion

Incident Report

• Incident Report Form (PDF)
• Incident Report Form (Word)

The completed Incident Report Form should be sent to

• ONSW (This email address is being protected from spambots. You need JavaScript enabled to view it.);
• the organising club; and
• in the case of impact on a competitor, to the competitor (or parent, for a sub-18 junior).

Where a junior or a novice competitor from another club is involved, communication to the relevant club about the incident will enable that club to follow-up with reassurance and possibly coaching.

Significant incidents include:

• person lost and potentially, if not actually, requiring a search
• person missing
• serious injury (eg worse than a sprained ankle)
• significant loss or damage to property
• conflict with a landholder which might undermine the sport’s relationship with the landholder
• public reports of 'misconduct' by orienteers

If one or more of the following critical incidents has occurred, the ONSW and/or OA presidents would already have been alerted. Submission of an Incident Report Form is still required.

• death
• life-threatening or permanently-disabling injury
• a police search
• exposure to significant legal or reputational risk
• other activity likely to attract substantial outside attention from the media or elsewhere.

Sample Risk Management Plans

The linked Risk Management documents are intended as samples, rather than best practice. They should not be merely copied. Event organisers need to actively consider the risks that might occur at their event. ONSW notes that the samples mostly focus on safety. There are other risks associated with events, eg risks to land owners, child protection, risks to the organising club and the risk that courses are unfair and might be voided.

• Local events
• NSW Long championships
• Metro League

Environmental Impacts of Orienteering

• Environmental Impact of an Orienteering event (2010 Australian 3-Days) 
• Appendix to Environmental Impact of an Orienteering event (6.9MB) NOTE: this has a series of before and after photos.
• Measuring the impact of recreational events within national parks by David Hogg & Cormac Farrell

NSW National Parks and Wildlife Service Documents

All applications for use of National Parks' land should go through the central office. Please contact the ONSW Office for more information.

• DECC Cover Letter
• DECC Orienteering and Rogaining Policy and Procedures
• DECC Events, Functions and Venues Policy

For small events (<150 people). Links updated Nov 2019

• Fee structure
• Application form
• Terms and Conditions

Forestry Corporation of NSW Documents

ONSW makes an annual application to Forestry Corporation each year in January for the whole of the year and pays the Forest Permit Application Fee for the year - $413 inc GST for each year from 2016 to 2023. Please contact the ONSW Office for more information.

• ONSW Guidance on Events in State Forests
• ONSW Forestry Corporation NSW (FCNSW) 2025 Permit (New)
• Forestry Corporation Standard Conditions - Forest Permit - Activity (New)
• ONSW 2025 Permit Special Activity Conditions (New)
• Forestry Corporation of NSW 2025 Contact List for ONSW events (New)
• MOU between Orienteering NSW and Forests NSW (Old)
• Medical evacuation and emergency plan (FCNSW weblink)
• Site Safety Plan (FCNSW weblink)
• Post Event Incident Report Form (FCNSW weblink)
• Post Event Usage Report Form (FCNSW weblink)

 Last updated - 1st April 2025.